ACCESS AND USE
The gallery is accessible from the first until the last day of your booking. The premises must be vacated by 8pm on the final day to allow access for cleaning and maintenance. We are unable to store pictures on behalf of clients before or after that time. Keys can be collected from The Fine Art Society from 10am- 6pm, Monday to Friday, and from 11am-2pm on Saturdays. The gallery is designed for exhibiting works of art, should you wish to use it for another purpose please notify us in advance.
The hire fee includes: use of the whole gallery with office and kitchen/lavatory area, electricity and gas utilities, cleaning at the end of the exhibition, hanging material, general rubbish collection. The building is covered for Public Liability insurance; however, clients must provide their own insurance for artwork, equipment or possessions. Excluded from the hire fee: telephone and landline provided upon request; usage cost will be charged separately.
BOOKING & PAYMENT
A non-refundable deposit is required to confirm a booking and this will be:
25% of the Total Hire Fee for bookings between 1st December and 30th April
50% of the Total Hire Fee for Bookings between 1st May and 30th November
For bookings made less than six weeks before the commencement of the hire the full fee is due immediately. Payment of the remaining balance is due six weeks before the commencement of the hire period. Should this not be received within the scheduled time the gallery reserves the right to release the space for general sale and the deposit will be retained.
Once a booking has been made an invoice will be issued for a non-refundable deposit together with a copy of our terms and conditions. Payment of the deposit must be returned within fourteen days of the date of issue to confirm the booking. Should this not be received within the scheduled time the space will immediately be released for general sale. Payment of the deposit is deemed to be acceptance of our terms and conditions.
Requests for a transfer to different dates of hire will be considered depending on availability. If there is more than six months before the commencement of the original period of hire, the gallery will retain 50% of the deposit received and apply 50% towards the deposit for the new hire. Only one transfer may be made in this way. Should the request be made within six months of the commencement of hire then this will be treated as a cancellation, the gallery will retain the full value of the deposit and a further deposit will be required to confirm a new booking.
The Hirer may cancel the booking prior to the date of hire upon written confirmation to the Gallery. If Confirmation is received six weeks or more before the commencement of hire, the gallery will retain the full deposit received and no further sums will become due. If Confirmation is received within six weeks before the commencement of hire the full value of the fee will be retained by the gallery. The gallery reserves the right to cancel a booking before the commencement of hire by giving at least six weeks prior written notice to the hirer. Any payments received will be refunded in full but otherwise the gallery will have no further liability to the hirer.
Hire of the gallery is for the space only. Clients are responsible for their exhibition including installation, supervision, marketing. The gallery and the gate must be securely locked and the alarm set when you leave the premises. Rubbish is collected from the upstairs gallery on Mondays and Thursdays. Please make sure you consign all your waste to us on the morning of collection day. Please use the black bags provided. Further instructions can be found in the office. No waste should be left in the gallery at the end of the hire period. Banners or advertising materials are not to be placed on the railings. The hanging system is through nylon cords and metal hooks. We do not allow clients to make holes in the walls or use blue/white-tack without prior permission; any holes or marks must be filled in, sanded and repainted with the paint provided.
Upon departure, the front door and gate must be properly locked and the alarm system activated, if there are any problems please contact a member of The Fine Art Society staff. Clients must dispose of any waste including any window lettering, labels or promotion material. Please ensure that the hanging system is removed from the walls and placed back into the office and kitchen. Please make sure that the furniture, fittings, kitchen and other equipment remain as per the inventory on entry. The gallery reserves the right to charge the client for any loss or damage during their occupancy.
Nylon line hanging system (nylon cables provided)
Floor space – 700 square feet (65 square meters)
Single line hanging space – 330 feet (100 meters)
Height – 8.3 feet
Window frontage with 3 windows – 23 feet (7 meters)
Each window – 47 inches wide; 82 inches height
Outside poster display – 24 ½ x 24 ½ inches (62 x 62 cm)
FOR ANY FURTHER ENQUIRIES PLEASE CONTACT:
Camilla Riva at The Fine Art Society | 6 Dundas Street | Edinburgh EH3 6HZ
t: 0131 557 4050